Smart Ingestion
Drop documents in any format — PDF, Word, Excel, ZIP, even scanned PDFs — and BidFlow extracts, merges, and indexes everything automatically.
Stop reading. Start winning.
BidFlow analyses your RFPs in minutes — not days. Get AI-powered scoring, gap analysis, and proposal drafts so your team pursues the right bids and wins more often.
Your team is drowning in RFPs
Every week brings more proposals to evaluate. Your best people spend days reading documents, only to realise half the bids are not worth pursuing. The ones you do chase lack the preparation time they deserve.
- 100+ page documents read manually, with key details missed under time pressure
- No objective scoring — go/no-go decisions rely on gut feel rather than data
- Tight deadlines with multiple bids in parallel leave no time for thorough analysis
- Past bid knowledge walks out the door when people leave — no institutional memory
- No pipeline visibility — no clear view of who is working on what or when deadlines hit
AI-powered bid intelligence
AI Analysis
Comprehensive scoring across four dimensions: technical feasibility, commercial viability, compliance clarity, and delivery risk.
Bid Chat
Ask questions about any bid document and get instant, grounded answers directly from the source text.
Response Generator
AI drafts proposal sections including executive response, technical approach, delivery plan, and pricing strategy.
Pipeline Timeline
Gantt-style view of every active bid showing deadlines, milestones, and team workload across day, week, and month views.
Knowledge Base
Search across all past bids for similar requirements, risks, and responses. Your team's institutional memory grows with every bid.
BidFlow vs manual processes
| Dimension | BidFlow | Manual process |
|---|---|---|
| Time to first insight | Under 2 minutes | 2-3 days of manual reading |
| Analysis dimensions | 4 scored dimensions with structured output | Subjective opinion from one reviewer |
| Document Q&A | Instant AI-powered chat over source text | Re-read the entire document |
| Knowledge reuse | Searchable archive of all past bids | Tribal knowledge that leaves with people |
| Pipeline visibility | Real-time timeline with milestone tracking | Spreadsheets updated manually |
Deployment options
Choose how BidFlow runs based on your data sensitivity and performance requirements.
Self-hosted
Run on your own server or laptop. Your documents never leave your infrastructure. Full data control with no external dependencies.
Local AI
Use local models for fully offline operation. No API keys needed. Zero data leaves your network — suitable for air-gapped environments.
Cloud AI
Connect to Gemini, OpenAI, or Anthropic for maximum analysis accuracy. Document text is sent for processing but never stored by providers.
Ready to win more bids with less effort?
Get started with BidFlow in minutes. Self-hosted, private, and ready to analyse your first RFP.
Get in touch